Commerce Division of Real Estate and Professional Licensing  
 

NEW BROKER/AGENT GUIDE

Licensed brokers & agents are required to know more & more every day. The Division of Real Estate provides forms & documents to help licensees comply with license law, & best of all, it’s free! The links below will allow you to print out a copy of the forms & sections of Ohio Real Estate Law that you may need to stay in compliance.

• Agency Agreements [Listing/Buyer Agency Agreements]
• Fair Housing Language
• Requirements; R.C. 4735.55 & Rule 1301:5-6-04

• Company Policies Required
• Agency; R.C. 4735.56 & Rule 1301:5-6-05
• Brokerage; R.C. 4735.54 & Rule 1301:5-6-03
• Model Consumer Guides To Agency Relationships [Agency Policies For Brokerage]

• Agency Disclosure
• Exceptions; R.C. 4735.58(D)
• Modification Of Statement Prohibited; Rule 1301:5-6-06(C)
• State-Mandated Agency Disclosure Statement
• What It Is/How To Use It; R.C. 4735.57
• When Must Be Presented To Client; R.C. 4735.58 & Rule 1301:5-6-06

• Who Is A Dual Agent?
• Conditions For Participation In Dual Agency; R.C. 4735.71
• Definition; R.C. 4735.70

• Brokerage Trust Account
• Handling Of Trust Funds; Rule 1301:5-5-08
• Maintaining Trust Account Records; Rule 1301:5-5-09
• Requirement To Maintain; R.C. 4735.18(A)(26)
• Sample Columnar Ledger For Brokerage

• Property Management Trust Account
• Property Management Accounts; Rule 1301:5-5-23
• Requirement To Maintain; R.C. 4735.18(A)(27)
• Sample Columnar Ledger For Property Management
• Separate From Other Trust Accounts; Rule 1301:5-5-11

• Payment Of Commissions
• Commercial Co-Broker Exemption; R.C. 4735.022
• Referral Fees; R.C. 4735.20(B) & Rule 1301:5-5-06
• Sample Operating Account Ledger For Payment Of Commissions To Unlicensed Entities
• To Third Party Creditors Of Affiliated Licensee Prohibited; R.C. 4735.20(F)
• To Unlicensed Corporation Of Affiliated Licensee; R.C. 4735.20(C)
• To Unlicensed Person Or Entity Prohibited; R.C. 4735.20(A) & R.C. 4735.18(A)(11)
• Undisclosed Commissions Prohibited; R.C. 4735.18(A)(13)

• Transactional Records
• Requirement To Maintain For Three Years; R.C. 4735.18(A)(24)

• General Office Forms & Resources
• Agency Disclosure Statement
• Change Application - Business
• Change Application - Individual
• Division Audit Compliance Checklist
• Fair Housing Poster
• Home Buyers Guide
• Multiple License Transfer Application
• Residential Property Disclosure Form

Thank you for reviewing this information. We hope it is helpful to you & your brokerage. If you need more information or have any questions please contact the Division’s Enforcement section at 614-466-4100.