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Renewal Guide

Renewal Guide

Our online renewal portal is accepting applications for those permit holders whose permits expire June 1, 2022.  If you have used the portal before, a renewal link was sent to the email address that you previously registered with us. If you need to update that email address, email fileinquiry@com.ohio.gov and be sure to include your permit number in the subject line. If you have not filed online before, see below for details and register now!  

***The below information is provided as an aide to Ohio’s liquor permit holders, it is NOT intended to be legal advice. This webpage may not cover all scenarios and may not address your specific set of facts. Any specific questions you may have regarding your situation should be directed to your attorney who can best advise you on what you should do, when you need to do it, and how to do it.***

Important 2022 renewal dates to remember:

  • May 2 - Last date for Local Legislative Authorities to postmark their objections.
  • May 17 - Last date to renew with Division before 10% penalty fee.
  • May 18 – Applications filed must now include a 10% penalty fee.
  • June 1 – June 2021-2022 permits expire at midnight.
  • July 5 - Last date to renew with us online, in-person, or have your paper applications postmarked.
  • August 2 - Last date to file a June 2022-2023 “cancelled failure to renew” (“CFRE”) appeal with the Commission.
  • August 31 - Last date to appeal a June 2022-2023 H.B. 231 Tax Non-Renewal Order to the Commission. 

How do I file my renewal application in the online portal?

  • If you previously registered to file in the portal, an email will be sent to the same email address that you previously used. Click on the link in that email and file!
  • If you have never registered in the portal, you can sign-up now.
    • Once registered, a link will be sent to your registered email to file your renewal. Check any spam/junk folders if you don’t receive it within 24 hours.
  • If you are registered but need help using the renewal portal, watch the video below or visit How to Renew Your Liquor Permit Online.

What permits expire on June 1, 2022?

  • Visit the Renewal Districts page (permit holders in the bright red color need to renew by June 1, 2022). Generally, permit holders in Ohio’s western counties need to renew by June 1, 2022. This includes Toledo, Dayton, Lima, Cincinnati and surrounding cities.
  • You need to file a renewal application if your permit was first issued anytime between June 1, 2021 until May 31, 2022. For example, if your permit is first issued on April 1, 2022, that permit is only valid until June 1, 2022. Therefore, you will need to file a renewal application by June 1, 2022, which will take you until June 1, 2023

Who still needs to renew their June 1, 2022 permit?

Click HERE to see June 1 permit holder locations that need to renew their liquor permit in order to maintain privileges after June 1, 2022.

I just resolved filing renewal applications for my June 2020 and 2021 permit, do I need to renew it again?

  • Yes! The legislation that extended renewal deadlines until July 1, 2021 only extended your June 2020 and 2021 renewal dates. Your permit has now returned to its normal renewal date, June 1st. Once renewed June 1, 2022, your permit will expire June  1, 2023.

Upon completing your renewal application in our online portal, you need to:

  • Save/print your “Receipt/Authority to Operate” (“ATO”) document after checkout. 
    • As a backup, your ATO is also emailed to the same email you used to register in the portal, so be sure to check any spam/junk folders if you don’t receive it.
    • If you cannot find it, please contact fileinquiry@com.ohio.gov. Include “ATO request” and your permit number in the subject line and a duplicate ATO will be emailed to you.
  • If you are open and operating (e.g., selling alcoholic beverages), you should post your ATO in a visible location at your permit premises until your physical permit/operating receipt is sent to you.
  • If your permit is currently in closing authority, safekeeping, have an unresolved tax issue affecting your renewal, or you are otherwise not allowed to be open (e.g., a nuisance has been declared at your location), then you can print the receipt document as proof that you filed your renewal application. However, the receipt document does NOT, in those situations, allow you to operate. If you want to remove your permit from closing authority or safekeeping you must contact our Investigative Services Section first.

I got a letter to my permit or safekeeping address notifying me to file my renewal application. What should I do?

  • While you can file by paper (paper applications were mailed the week of April 18th to the permit or safekeeping addresses that, at the time of printing, had not yet filed online), we strongly recommend you file online.
  • You should NOT file both by paper and online. Thus, if you filed online and have your receipt, discard the paper application. As noted above, it is possible that you filed online after the paper applications were printed but before they were mailed out.

What is the last date that I can file my renewal application to avoid any penalty fees?

File your renewal application with us by May 17, 2022 to avoid an additional 10% fee per location. 

I filed online and got an ATO that it is valid until the listed expiration date. When do I get my hard copy permit?

If you filed online and received an ATO, you have operating privileges until either the listed expiration date or you receive an Order from us taking disciplinary action against your permit.  

If you filed your application by paper, you will receive either a hard copy paper permit or other authority to operate/receipt document in the mail closer to June 1, 2022, which will provide you privileges until June 1, 2023, unless and until you are otherwise notified via an Order that some other negative action was taken against your permit.

  • Remember, your current permit or operating document does NOT expire until June 1, 2022. Therefore, you can continue to use it for operating purposes until it expires.

If Taxation notified us that your permit has a tax hold on it you should have received a pre-renewal letter from us and Taxation informing you that your June 2022 renewal is in jeopardy. Do NOT ignore that letter. You should immediately contact Taxation at liquorgroup@tax.state.oh.us to resolve your tax issues. If your tax issues remain unresolved when you file your June 2022 renewal application, you will get a receipt document if you file online that confirms we have your renewal application, but it will NOT provide operating privileges beyond June 1, 2022.  In this situation, we will send you a Tax Non-Renewal Order instead of a hard copy permit closer to the expiration of your permit. That Order will explain what you need to do and by when.

I got a letter from Taxation or the Division notifying me that my June 2022 renewal may be in jeopardy for failure to pay taxes. 

  • You should immediately contact Taxation at liquorgroup@tax.state.oh.us to resolve your tax issues.
  • Keep in mind we have NO information on what you owe or what returns you failed to file.

I do NOT want to renew my permit for June 2022 and beyond. 

If you do not want to keep your permit active, file a CANCELLATION request (fill out Section B and sign the form). 

I received a Tax Non-Renewal Order from the Division when I filed my June 2021 renewal application.

If you did NOT resolve your outstanding tax delinquencies with the Ohio Department of Taxation prior to July 1, 2021, you needed to file an appeal with the Ohio Liquor Control Commission (“Commission”) by the date stated in your Order.

  • Visit lcc.ohio.gov for more information on how to file an appeal with Commission

You should NOT be selling alcoholic beverages unless:

  • You appealed your Tax Non-Renewal Order to the Commission AND received a Stay Order; or
  • Taxation has notified us that your prior tax issues have been resolved at which point we will send you a liquor permit or operating receipt by mail.

Regardless of your prior year tax issues, or anything else that may be going on with your permit, you still need to file your June 2022 renewal application if you want to keep your permit active. 

I did NOT file a June 2020 or 2021 renewal application by July 1, 2021.

Your liquor permit, pursuant to R.C. 4303.271(C), is in a cancelled failure to renew (“CFRE”) status and at this point has likely been cancelled for failing to file a renewal application.

You should NOT be selling alcohol at this point unless you have filed an appeal and received a Stay Order from the Commission.

To keep your permit active and get back to selling alcohol, you MUST file a June 2020 and/or 2021, as applicable CFRE appeal with the Commission.

If you have already filed a CFRE appeal with the Commission and it remains pending, you still must timely file your June 2022 renewal application with us to avoid cancellation.

  • Visit lcc.ohio.gov for more information on how to file an appeal with the Commission.
  • You must go through this appeal process with the Commission before we can process your June 2022-2023 renewal application.